Scheduling and organising Data Monitoring Committee meetings

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Introduction 

It is crucial to ensure the safety and integrity of individual patients participating in the trial.  As such, accruing data should be monitored for any evidence of adverse events. It is important that this monitoring of accruing data is undertaken by individuals who are independent of the trial team as knowledge of the unblinded data or emerging trends may make the investigator in charge of patient recruitment reluctant to enroll new patients or to continue treating those already enrolled if the data suggests one intervention is better than the other.

A Data Monitoring Committee (DMC) should be established and meet regularly to give independent advice on whether the trial should a) continue as planned b) stop further recruitment or c) discontinue the intervention if there is evidence that the latter is substantially better (or worse) than the alternatives.  Sometimes it is recommended that the intervention be modified (e.g. treatment dosage reduced or one treatment arm stopped in a multiple arm trial).  Such data and safety monitoring committees often use statistical stopping rules to help with their decision making.

If possible, the Data Monitoring Committee should meet early in the course of the trial in order that they can discuss the protocol, the trial, any analysis plan, future meetings, and to have the opportunity to clarify any aspects with the principal investigators (Damocles, 2005). It is important that the committee meets within one year of recruitment commencing. 



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Things to consider 

Special consideration should be given to the analysis to be presented to the Data Monitoring Committee. Back to top 


Additional resources

Checklist for optimal practical arrangements for interim analysis and data monitoring.

Checklist of possible evaluations to be made to the DMC

Checklist of information which should be considered for presentation to the Data Monitoring Committee from Grant AM et al Issues in data monitoring and interim analysis of trials HTA 2005;9(7).

Issues in data monitoring and interim analysis of trials

Publication by Grant AM et al. Issues in data monitoring and interim analysis of trials HTA 2005;9(7) 

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Further reading

The Damocles Study Group.  A proposed charter for clinical trial data monitoring committees: helping them do their job well. Lancet 2005; 365:711-22.


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This page was last updated April 2009.